Job Description

POSITION SUMMARY AND SCOPE OF RESPONSIBILITIES: Responsible for timely and accurate processing of weekly payroll of $300,000 to $500,000 per week. Responsible for auditing, maintaining deductions, and coordinating with outside administrators for insurance, 401K, COBRA, Child Support, Garnishments, vacation detail, and any other applicable items. Responsible for setting up and processing enrollments for 401K, 401K Loans and FSA, including new enrollee instruction. Responsible for preparing and maintaining Workers’ Compensation reporting. Responsible for accurately processing and auditing payroll tax and benefit reports for submission to accounting.

? Daily Management:
o Daily collection and input of pay data.
o Daily maintenance of time clock system.
o Weekly auditing of timesheets to ensure compliance with Federal, State, and Company policies, regulations, and appropriate agreements.
o Time-keeping on daily and/or weekly basis for HR, General Production, Sales, and IT and Accounting departments.
o Weekly calculations and input of any bonus pay.
o Prepares termination, correction checks and other special payroll checks
o Weekly input and audit of all pay data in PC Payroll system to ensure accuracy of information. Includes input of all new hire data into payroll and e-time.
o Weekly, monthly, quarterly, annual reporting.
o Distribution of payroll checks.
o Work with associates and management to resolve any payroll issues.
o Work with Accounting Lead to provide technical information and instruction regarding payroll procedures and methods, interpreting and explaining rules and regulations, and resolving problems and complaints.
o Training of new associates on AWC payroll processes and reading of payroll checks and vouchers.
o Monthly calculation and manual check input of Japan pay for advisors.
o Creation and application of Incentive Bonus and Plant wide Holiday pay using data and bonus spreadsheet batch in pay data.
o Input annual hourly and salaried associates pay increase, checking for accuracy and compliance.
o Weekly tracking and updating unpaid Insurance for Associates on FMLA or other leave, and issuing letters of advisement to those Associates.
o Monthly audit and preparation of State of Ohio child support statement.
o Weekly audit of benefit accrual report and any needed adjustments.
o Weekly audit of all Associates not set up for direct deposit and coordination with HR in implementing this requirement.
o Weekly completion and mailing of wage garnishment report forms to required courts.
o Weekly reporting of all new hired and terminated associates to Insurance.
o Weekly synchronization of Benefit Expert system with Payroll system.

o Monthly 401K reports, including 401K loans and Wire Reports.
o Monthly Hours, OT, and Salaried Vacation-Holiday Pay reports for labor tracking.
o Monthly reports for auditing and reconciling FSA deductions and dispersals.
o Monthly reports to track bonus pay, vacation costs, other deductions and other earnings for payroll accrual and auditing.
o Monthly reports for voided checks and manual checks.
o Monthly United Way and Computer Loan reports to track deductions, annual reconciliation of accounts.
o Monthly length of service report to calculate bonuses due in upcoming month.
o Monthly OT-DT-REG hours report for VP of Manufacturing to aid in Labor tracking and department labor costs.
o Monthly Payroll accrual report and Journal Entry.
o Monthly auditing of Insurance Billing for accuracy and adjustments for submission to AP.
o Reconciliation of Quarterly Tax reports.
o New Hire and Termination reports for HR and Training, and any other management reports as needed.
o Setting up and processing 401K sign-up and meeting for new participants and non-participating Associates.
o Prepare annual reports for 5500 and 401K discrimination testing
o Worker’s Compensation semi-annual report for audit and payments due.
o Wage continuation calculations and application as needed.
o Maintaining a secure and compliant payroll office, with regard to privacy and confidentiality.
o Storage of all required Payroll files for the required period of time.
o Constant updating of information and training to stay in compliance with ever changing payroll laws and regulations.
o End of year reports.
o Distribution of W-2s within compliance period.
o Instruct associates on enrollment and use of Ipay Internet system
o Works with ADP to trouble shoot any problems with Ipay, Benefit Expert, PC Payroll, and Etime systems.
o Remains Proficient with the Reportsmith, Excel, ADP PC payroll, and Etime systems.

? Improvement Activities:
o Applies Deming principles and other root cause analysis tools when analyzing problems within the associates department and makes the appropriate recommendations for improvements.
o May participate in Quality Circle improvement team when possible.
o Performs other improvement related functions as assigned.

? Prefer Associates Degree in a related field
? Minimum of three years Payroll Administrator experience
? May qualify with minimum five years Payroll Administrator experience and High School Diploma
? Must hold Fundamental Payroll Certification. Require passing of Certified Payroll Professional within 1st year associate is eligible to sit for exam
? Must have knowledge and understanding of all facets of payroll principles, tax methods, systems, and procedures

? Must be able to make procedural decisions and judgments involving sensitive and confidential issues under stressful conditions with a high level of integrity
? Must be able to understand and interpret legal documents and federal, state, and local regulations
? Must have knowledge of 401K, Federal and State Wage and Hour, FMLA, and Payroll Tax laws and regulations and keep current on all changes and developments to provide compliance

Application Instructions

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